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Setting up an Internet email account in Outlook 2007

You can set up Outlook 2007 manually to access your email account by using POP3 or IMAP4.

NOTE:  If you’re using Outlook 2007, you may also be able to connect using Exchange instead of through POP3 or IMAP4. Connecting using Exchange lets you use the calendar and other collaboration features that you can’t get if you connect through IMAP4 or POP3. For more information, see What else do I need to know? in this article.

  1. Open Outlook. The Account Settings dialog box opens the first time you open Outlook. If the Account Settings dialog box doesn’t open when you first open Outlook, do the following:
    • On the Tools menu, click Account Settings.
    • In the Account Settings dialog box, on the E-mail tab click New.
  2. On the Choose E-mail Service page, make sure Microsoft Exchange, POP, IMAP, or HTTP is selected, and then click Next.
  3. On the Auto Account Setup page, select the Manually configure server settings or additional server types check box at the bottom of the page.
  4. Click Internet E-mail > Next.
  5. On the Internet E-mail Settings page, under User Information, provide the following information:
    • In the Your Name box, type the name you want users to see when you send email from this account.
    • In the Email Address box, type your email address.
  6. Under Server Information, provide the following information:
    • Under Account Type, select IMAP or POP3. Consider using IMAP because IMAP supports more features.
    • In the Incoming mail server box, type the IMAP or POP server name. If you’re connecting to your Office 365 email, the IMAP or POP server name is outlook.office365.com. If you’re not using Office 365, see Find your POP or IMAP server settings in this article.
    • In the Outgoing mail server (SMTP) box, type the Simple Mail Transfer Protocol (SMTP) server name. If you’re connecting to your Office 365 email, the SMTP server name is smtp.office365.com. If you’re not using Office 365, see Find your POP or IMAP server settings in this article.
  7. Under Logon Information, provide the following information:
    • In the User Name box, type your email address.
    • In the Password box, type your password. If you want Outlook to remember your password, select the Remember password check box.
  8. At the bottom of the page, click More Settings, and then fill in the Internet E-Mail Settings dialog box as follows:On the Outgoing Server tab, select My outgoing server (SMTP) requires authentication.On the Advanced tab:
    • Under Incoming server (IMAP) or Incoming server (POP3) next to Use the following type of encrypted connection, select SSL in the list.
    • Under Outgoing server (SMTP), next to Use the following type of encrypted connection, select TLS, and then click OK.
    • If you’re using POP3 and you want to keep a copy of your messages on the server, under Delivery, click Leave a copy of messages on the server. If you don’t select this option, all messages are removed from the server and stored locally on your computer.
  9. On the Add New E-mail Settings page, click Next.
  10. On the Congratulations page, click Finish. Close the Account Settings dialog box.
  11. On the Account Settings page, click Close.
  12. If you’re using IMAP4, a message appears that asks if you want to download folders for the mail server that you added. Click Yes. Use the Outlook 2007 user interface to select which folders to synchronize between the server and your local computer, and then click OK.

For more information about how to use Outlook 2007, see the Help documentation provided with Outlook 2007.

Find your POP or IMAP server settings

Use the following steps to look up your settings.

  1. Sign in to your account using Outlook Web App. For more information, see Sign in to Outlook Web App.
  2. On Outlook Web App, on the nav bar, click Settings > Options > Account > My account > Settings for POP or IMAP access.
  3. The POP3, IMAP4, or SMTP server name and other settings you may need to enter are listed on the Settings for POP or IMAP Access page under POP setting or IMAP setting, and SMTP setting.

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